Job Description

Salary      : Negotiate 

Hiring      : 1 

Sex           : Male/Female 

Location : Phnom Penh 

Industry  : F&B 

JOB RESPONSIBILITIES: 

Office Administration:

• Develop annual Admin working plan based on the departmental Vision andStrategies
• Develop and implement clear and specific Administrative Policies &Procedures not only focusing on the corporate future and growth but also on theimplementation of the corporate culture and values.
• Create and maintain a high-efficiency, high quality standard service,well-communicated, safe and secure working environment to encourage and enablehigh performance culture among staff and manager.
• Ensure the Administrative Policies & Procedures are updated andwell communicated to employees.
• Plan, execute and ensure smooth daily operations of the officeadministrative functions which include reception area and operation, mailingand communication system, working space, stationery and office supplies, inventorycontrolling and determination, conference room arrangement, stafftransportation, office security, office maintenance and repairing, cleaning andhygiene, etc.
• Manage drivers and office transportation to ensure supporting smoothbusiness operation and best utilization of the recourses.
• Plan, co-ordinate and lead office projects including office renovation,setting up of new offices involved in office space acquiring and hiring, masterlay-out planning, working space planning, construction and renovation works
• Be responsible for office administrative contract/ lease/ agreementdealing, negotiating, finalizing and follow-up, plan and co-ordinate inarranging services such as car allowance, housing, moving for relevant managerswhen applicable.
• Plan and control all office administrative expenses including budgetplanning, monthly expenses managing, monitoring and controlling following theCompany policy and procurement guideline.
• Manage payment and settlement of claims within HR and Admin functionand CBU.
• Co-ordinate in promoting accident prevention & fire fighting andevacuation drills in case of emergency in compliance with building management’srequirements.
• Co-ordinate and participate in the execution of administrative andlegal proceedings involved in business forming, setting up of new office(s) inCambodia, and all other legal issues of the office (office license, officeestablishment, annual activities report, etc )
• Co-ordinate with landlord in communicating and ensuring theimplementation of building management’s rules and regulations with staffs andmanagers.
• Develop and maintain good working relationships and communication withbuilding management, vendors, suppliers, all relevant bureaus, agencies andauthorities.

Warehouse Management:

• Safeguards warehouse operations and contents by establishing andmonitoring security procedures and guideline.
• Controls inventory levels by conducting physical counts; reconcilingwith data storage system.
• Maintains physical condition of warehouse by planning and implementingnew design layouts; inspecting equipment; issuing work orders for repair andrequisitions for replacement.
• Completes warehouse operational requirements by scheduling andassigning employees; following up on work results.
• Planning future capacity requirements by working with MMS team andManagement.

JOB REQUIREMENTS:

• Experience: 3-4 years in Office Administration and/orwarehousing/logistic work with International Company
• Education: BBA degree
• Skill required :

A.  Core Competency:

• Communication Skill
•  Interpersonal Skill
• Institution Know How
• Consumer Orientation
• Team Work
• Work ethics/Professionalism

B. Technical Competency:

• Time Management
• Initiative (self-starter)
• Detail oriented
• Positive approach
• Ability to handle multiple tasks simultaneously
• Good understanding of computer software ( Word, Power point, Excel,internet and email)
• Tactful             
• Confidential
• Decision making (comfort to make decision)
• Strong negotiation skill
• Planning and Organizing.